Updating Quickbooks

Every couple years, you need to update Intuit’s Quickbooks.

Quick Summary of how-to:

  • make backup using old version
  • install new version
  • move file local to new version (if normally on net share; they’re picking about net access)
  • Let new version convert (will also make a backup)
  • move file back o net location (if normally on net share)

Some key quotes from Intuit Quickbooks support:

When you open your company file in a newer version, QuickBooks asks if you want to update or convert the QuickBooks company file.
Company file compatibility between QuickBooks versions

So, generally Quickbooks handles the compnay file conversion for us.

Before updating or converting a company file, QuickBooks requires you to make a backup of the existing file in case you need to revert back to this file and or to the older version of QuickBooks. We recommend saving this file in a safe location with a name that is recognizable as the pre-conversion backup, for example: John Smith Car Repair - QB2010.QBB. For more information see Update (convert) your company file to a newer version of QuickBooks
Company file compatibility between QuickBooks versions

QB will make the backup for you, but, make one yourself before installing the new version. I concur the backup file should be named to indicate it was pre-NEW VESION.

If you update or convert a company file, enter transactions in the converted file, and then decide to revert back to the old version and old backup file, you will need to be manually re-enter those transactions. There is no way to export the newer transactions into the older file or to merge these files using QuickBooks. Additional solutions may be available at Marketplace.Intuit.com.
Company file compatibility between QuickBooks versions

That’s something to keep in mind.

Do not update over a network.

Be sure the company data file is stored on the same computer you are using to update it. You might need to copy the file from another computer, and then copy it back after you finish updating it.
Update (convert) your company file to a newer version of QuickBooks

With the normal operation of Quickbooks, the network is only a problem if two ppl access simultaneously. Cuz it is not syncing. Or just file syncing which can fail over a network. In this case my guess is they’re just concerned about network dropping out during the company file conversion.


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